How to Automate Your Video Process with Frame.io & Make.com

Setting Up Your Content Management System

Creating and managing video content across multiple platforms requires robust organization and automation. This guide shows you how to build an automated system using Airtable as your database, Frame.io for video management and Make.com for workflow automation.

Required Tools

• Airtable (database)

• Frame.io (video management)

• Make.com (automation)

  
  

Building Your Content Database

Creating the Airtable Structure

1. Create a new base named "Content Database"

2. Set up the following tables:

• Content (main table)

• Content Types (lookup table)

Essential Fields for Content Table:

• Content ID (Auto-number)

• Description (Single line text)

• Frame.io ID (Single line text)

• Frame.io URL (URL)

• Status (Single select)

• Created (Date/Time)

• Content Type (Linked record)

• Publish Date (Date)

  
  

Automating Video Placeholders

Setting Up Frame.io Integration

1. Navigate to Frame.io settings

2. Access Apps & Integrations

3. Generate API token

4. Configure permissions

   
   

The system creates placeholders for:

• YouTube videos

• Vertical videos

• Thumbnails

• Audio versions

• Podcast covers

  
  

Building Make.com Automations

Placeholder Creation Workflow

1. Trigger: New record in Airtable "Ready to Go" view

2. Action: Create Frame.io asset

3. Update: Airtable record with Frame.io details

" javascript

// Frame.io API Configuration

{

"type": "file",

"name": "${description}",

"source_url": "${placeholder_image_url}"

} "

Video Stacking Automation

1. Configure Frame.io webhook

2. Set up Make.com webhook receiver

3. Create API call to Frame.io

4. Update Airtable record

This automation:

• Detects when new videos are stacked

• Updates database with latest version

• Changes status to "Review"

• Notifies team via Slack

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Advanced Features

1. Status Management

The system includes multiple status options:

• Create (triggers placeholder creation)

• In Progress (active production)

• Review (needs approval)

• Approved (ready for publishing)

• Published (live content)

  
  

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2. Team Notifications

Automated notifications include:

• New content ready for review

• Status changes

• Team comments

• Version updates

Have specific automation requirements? Contact our experts at admin@growwstacks.com

Implementation Steps

1. Database Setup

• Create Airtable base

• Configure tables

• Set up relationships

• Define status workflows

2. Frame.io Configuration

• Generate API tokens

• Create project structure

• Set up webhooks

• Configure asset templates

3. Make.com Automation

• Build placeholder workflow

• Configure stacking detection

• Set up status updates

• Implement notifications

4. Testing and Optimization

• Verify triggers

• Test workflows

• Monitor performance

• Refine processes

Best Practices

1. Content Organization

• Use consistent naming conventions

• Maintain clear folder structure

• Document workflows

• Regular cleanup

2. Version Control

• Stack revisions properly

• Track changes

• Maintain history

• Document feedback

3. Team Communication

• Clear status updates

• Defined responsibilities

• Automated notifications

• Feedback loops

Technical Considerations

API Rate Limits

• Monitor usage

• Implement delays

• Handle errors

• Optimize calls

Data Management

• Regular backups

• Clean old data

• Archive completed projects

• Maintain relationships

Results and Benefits

This automation system provides:

1. Streamlined workflow

2. Reduced manual tasks

3. Better organization

4. Clear communication

5. Version control

6. Team alignment

Future Enhancements

Consider adding:

• Additional platforms

• Analytics integration

• Custom notifications

• Performance tracking

• Advanced reporting

Conclusion

Implementing this automated video content system will:

• Save hours of manual work

• Reduce errors

• Improve team collaboration

• Scale content production

• Maintain quality control

Begin with basic automation and gradually add complexity as your team adapts to the new workflow.

Next Steps

1. Set up your Airtable database

2. Configure Frame.io integration

3. Build Make.com automations

4. Train your team

5. Monitor and optimize

   
   

Remember to:

• Start small

• Document processes

• Train team members

• Monitor performance

• Iterate based on feedback

The key to success is consistent implementation and regular optimization of your automated workflow.

Go to www.growwstacks.com to schedule a free consultation on automation